Any conditions on the temporary driver's license, such as that the expired license must accompany the temporary driver's license for it to be valid, must be followed. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. So, Section 1 errors should be fixed by employees. Connect with new hires and make a lasting first impression. Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. Receipt(s) for lost, stolen or damaged document(s) are acceptable. Do not backdate this field. Last Updated: December 20, 2022 | Read Time: 20 min. 1. An employee may provide documentation to support his or her name change, but is not required to do so. Both the size of fines and the number of inspections have risen fast in previous years. For former employees, they must be retained for 1 year from the date of termination or 3 years from the date of the original hire, whichever is later. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). Streamline recruiting and hiring so you can quickly and effectively fill open positions, develop top talent, and retain your workforce. Are you keeping up with I-9 compliance requirements? HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). Leverage AI to automate sourcing and increase candidate diversity. For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. A U.S. visa number, circled below, usually contains eight numeric characters. Share sensitive information only on official, secure websites. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. HR teams in manufacturing need to create career paths for their employees. similarly all state has a Office from where ur passport gets printed after a clear Rep. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. Drive engagement with talent development and career management. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. This article is published as guidance for our E-Verify clients, but may be generally useful for all employers who participate in E-Verify. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? a Social Security number is in List B or a driver's license in List C) draw an arrow to the correct list and . Telephone number and email address fields are optional. Intuitive software to help pay employees accurately and on time. Under 18 and Under 21 indicators display below the portrait. This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. You must examine the document(s), and if they reasonably appear on their face to be genuine and to relate to the person presenting them, you must accept them. No, Form I-94 and Form I-20 do not establish employment authorization for reverification in the case of F-1 students seeking employment under optional practical training (OPT), STEM OPT extension, or off-campus employment based on severe economic hardship. For NAU use only. Women who experienced belittling at work are now stepping up to fight microaggressions. Verifying remote employeeshas long been a struggle for employers and its only going to continue as more businesses switch to aremote-first workforce. If not, your company could be sitting on a massive liability. Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Employers in the United States and other U.S. territories may use the Spanish version as a translation guide for Spanish-speaking employees, but the English version must be completed and retained in the employers records. Is an unsigned Social Security card valid? Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. Get the criteria to consider during your evaluation process. Do not shred previously retained copies of documents. Penalties for incorrect or missing I-9 forms can be imposed by ICE, the U.S. Immigration and Customs Enforcement agency. The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states "D/S" which means duration of status. The Department encourages all eligible customers to conduct their driver license services online. A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A). Be a Hero. Section 2 List. $56.25 to purchase class "B" license. You should ensure that all fields name, date of birth, Social Security number, etc. are completed. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. Only Certified copies of birth certificates that are photocopied are acceptable. Verify I-9 LLC. Any other comments or notations necessary for the employers business process. Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). You may ask if the employee has other documentation that would satisfy Form I-9. Enter N/A if there is not document number. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. Drivers Age 75 or Older. Employees may also use or ask for a preparer/translator to assist them in completing the form. Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. We are NOT the E-Verify program nor any government agency. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. If you use a computer, List A column will auto-filled with N/A in each field. Applying for or Renewing a DL/ID/CDL Scheduling A Road Test Issuing A Temporary Permit Lost/Stolen Driver License/ID Card A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social Identification Card . The documents individually do not qualify. Employees must be allowed to present any valid combination of documents listed on Form I-9. This information is contained all in the spaces under "List B". Along with the form, your new hire must show proof that confirms their identity and confirms . If you are using the computer, select the issuing authority form the drop-down menu. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. Payroll Form I-9 Section 2 Instructions. Hire skilled nurses and manage PBJ reporting. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. Share sensitive information only on official, secure websites. May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? 109-13, 119 Stat. Paycors leadership brings together some of the best minds in the business. This verification confirms an employee's eligibility to work in the United States. Skills test if upgrading a license or first-time applicant (test by appointment only; $20 skills test fee). The good news is, HR teams arent expected to be detectives. Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. An employee may have several U.S. visas in his or her passport. Required fields must be completed with either the information requested or N/A. You have physically examined each original unexpired document(s) presented by the employee. You may accept a document with a different name than the name entered in Section 1 provided that you resolve the question of whether the document reasonably relates to the employee. For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www. $66.25 to purchase class "A" license. Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport.